Tools for Coaches

Streamline your Business with our Tried & Tested Tools


There are so many amazing tools that can save you valuable time, money and hassle when managing your coaching business. However, it is key to know which tools to use at which stage of your business so you don't end up with lots of expensive subscriptions that you don't need. 

That's why we have collected a list of tools that are great for new coaches and won't break the bank. They help you automate your business while still keeping the cost low. 

Many of the links below are affiliate links, which means we may get a commission if you purchase. However, we only recommend tools that we use ourselves and absolutely love. Plus, the price never increases if you purchase through our links. In fact, we even have negiotiated special deals for you on some tools!


Email Marketing Software

Mailchimp is the easiest way to grow your email list and stay in touch with your subscribers. The tool is free for up to 2,000 subscribers and includes a free landing page builder for your opt-in forms and tons of templates to create stunning newsletters.

All-in-One Client Management Software

Dubsado is a complete business management solution that allows you to schedule appointments, create workflows to streamline your business and connect your email, calendar, and payment processor to keep everything in one place and even track leads, set financial goals and generate reports. It's not cheap ($35+ per month) which is we don't recommend it for new coaches. Focus on acquiring clients first before you streamline your business!

To-Do List App

Amazing Marvin is our secret weapon to get more done in your coaching business. It allows you to manage all your tasks in one place, create recurring tasks and checklists and stay on top of your daily tasks. It's highly customizable so you can adapt it to your needs and working style. 

Read more about how we use it here.

Use code TXLIZ to get another month for free after your 30-day trial.

Online Course Platform

Podia contains all the features you need to create and sell online courses, membership sites and digital downloads like ebooks. We are hosting our "How to Start a Coaching Business" course on Podia because the tool makes it super easy to turn your knowledge into a digital product and offers a great experience for our students. The best thing about Podia is that it is a course hosting platform, email marketing tool, online shop and sales page tool all in one which saves you a lot of money, time and hassle. Furthermore, their pricing is great for new coaches - you can get started from just $39 per month whereas competitors like Kajabi, Teachable and Thinkific are way too expensive if you are just starting out and don't have a bestseller course yet.

Accounting & Invoicing Software

FreshBooks is the all-in-one accounting software that makes running your coaching business easy, fast and secure. It's super simple and intuitive to use so you'll spend less time on paperwork and more time coaching clients. We love their automation features for tasks like invoicing, organizing expenses and client follow-up.

Forms & Questionnaire Tool

We love Typeform because it allows you to create beautiful client application and feedback forms completely for free (their free plan offers all the features you need).

Scheduling Software

Calendly is your new personal assistant. Simply sync your calendar and decide on open time slots for coaching and sales calls and let your clients book a slot without the back and forth.

Video Call Software

Zoom is a video conference software that allows you to record your calls, share your screen and all the other good stuff. You can even host webinars or video calls with multiple people. It's audio and video quality is better than Skype and Google Hangout - even when your internet connection is weak. Also, your clients can dial in from their phone as well.

Payment Provider

Stripe is one of the easiest ways to send invoices and accept global payments online without any other tools or a website. The invoices look professional and you can even create subscriptions so invoices and reminders are sent automatically to your clients each month. 

Password Manager

Keeping your client's data and session notes is highly important as a coach. Thus, you need to make sure all your documents are stored safely. LastPass helps you do that by storing all your passwords in one vault.